The chairman’s meeting room is the space that symbolizes the power, class and vision of an entire enterprise. Every decision here is strategic and determines the sustainable development of the organization. Therefore, the design and construction of the chairman’s meeting room cannot lack thoroughness and meticulousness down to the smallest detail. However, one of the important factors that needs to be carefully calculated during the design process is cost. This article will help you better understand construction cost estimates. And equip the chairman’s meeting room. Factors affecting cost and some economical design suggestions. It also ensures luxury and class for this important space.
1. Estimated costs of building and equipping the chairman’s meeting room
Creating a detailed cost estimate for building and equipping the chairman’s meeting room not only helps you prepare appropriately financially. It also ensures that the space is built according to the requirements of aesthetics, functionality and luxury. The chairman’s meeting room is a symbol of the professional and classy working style of the business. Therefore, estimating the costs of building and equipping the space. It will help you easily visualize the overall budget needed to complete a presidential meeting room.
Basic construction costs (20%-30% of total cost)
Basic construction costs are the first important item in the process of designing the chairman’s meeting room. This is the cost for stages such as structural construction, electrical systems, lighting, and finishing the surface of the room. The choice of building materials and construction will directly affect the overall budget.
Construction of floors, walls, ceilings
The cost of constructing ceilings, walls, and floors will account for kabout 10% – 15% of total cost. Depending on the area and material requirements, costs may fluctuate more or less. Using high-quality materials such as wooden floors or natural stone… Will cost more than common materials such as ceramic tiles or vinyl floors. Especially, if the meeting room ceiling is made from high-quality plaster or wooden ceiling. The cost will increase by a significant amount.
Electrical, lighting and ventilation systems
Occupy kabout 5% – 7% of total cost. Electrical and lighting systems are essential elements to create a comfortable and classy meeting room space. Bring a feeling of comfort and ease to all meeting participants. The lighting system must be designed to meet the different needs of the meeting room. From strong light when needed for presentation to soft light during small exchanges. Ventilation and air conditioning systems must also be carefully calculated to ensure an airy and cool space. Avoid distractions during meetings.
Surface finishing costs (painting, wall tiling, flooring)
This cost accounts for kabout 5% – 8% of total cost. After completing the basic structure. Finishing the meeting room surface is an important step to help the space become more complete and luxurious. Painting walls, floors and walls with high-quality materials such as natural stone or wood will help enhance the aesthetic value of the meeting room. In particular, waterproof and anti-fouling paint will also increase costs. But it brings sustainability to the space.
Furniture costs (40%-60% of total cost)
Furniture is the main factor that creates luxury and class for the chairman’s meeting room. Furniture must be selected carefully and meticulously. From conference tables, chairs, to file cabinets and shelves. Everything must be in harmony in terms of aesthetics and function. Furniture costs will account for the majority of the total budget because the quality and style requirements of these items are quite high.
Meeting table
Kabout 15% – 20% of total cost. The meeting table is the central element in the chairman’s meeting room. Where important decisions are made. Conference tables can be made from natural wood with delicate designs and large sizes. The cost for a chairman’s conference table can range from 100,000,000 – 200,000,000 VND depending on the material and style. In particular, meeting tables made from natural wood or precious materials can have very high costs. But it makes a strong impression.
Seat
Kabout 8% – 15% of total cost. The chair in the chairman’s conference room not only has to be comfortable. But it must also show elegance and politeness. Chairs upholstered in genuine leather or high-quality industrial leather with sophisticated design will bring comfort and ease to users during long meetings. The cost for each chair can range from 30,000,000 – 60,000,000 VND. Depending on materials and designs.
Shelves, filing cabinets
From 5% – 10% of total cost. Document cabinets are designed to meet the needs of document storage during meetings and create a neat and tidy meeting room. Document cabinets can be made from natural wood, high-quality industrial wood or metal with modern design. The cost for these file cabinets can range from 90,000,000 – 120,000,000 VND. Depending on material and size.
Interior decoration
Occupy 5% – 8% of total cost. These costs are not fixed in price range or % of budget. They depend on the user’s preferences and needs. Decorative items such as carpets, pictures, and plants all contribute to making the space luxurious and comfortable. High-end carpets can cost from 10,00,000 – 15,000,000 VND/m². While art paintings can cost from 15,000,000 – 30,000,000 VND. Ornamental plants in the meeting room not only help make the space more green. It also brings a feeling of relaxation, with the cost of trees ranging from 500,000 – 2,000,000 VND per tree.
Other costs (10% of total costs)
Other costs are additional expenses but no less important in creating a perfect meeting room space. These expenses include technological equipment and support systems such as sound and lighting. Or video conferencing systems, as well as additional decorative elements such as curtains.
Sound and lighting systems account for 4% – 6% of the total cost. Sound system, lighting and support equipment. Such as wireless microphones, speakers, and lighting must be carefully calculated to ensure effectiveness for each meeting. These sound and lighting equipment can cost from 50,000,000 – 150,000,000 VND. Depending on the quality and requirements of each meeting room.
Online conference system from 3% – 5% of total cost. To ensure continuous and effective connection with partners during international meetings. Investing in an online conference system is necessary. Online conferencing systems can cost anywhere from 100,000,000 – 300,000,000 VND. Depends on device and features.
Curtains and additional decorative elements are about 2% – 4% of the total cost. Curtains have the function of adjusting light and making the meeting room space more private. The cost for curtains can be from 5,000,000 – 10,000,000/m² VND, depending on material and style. Other decorative elements such as vases, table lamps, or small beautiful objects can also add beauty to the meeting room.
Total estimated cost
The total cost of building and equipping the chairman’s meeting room can range from 1,000,000,000 – 2,000,000,000 VND depending on the area, design requirements, materials and equipment used. Allocating costs in a reasonable ratio will help better control the budget. And ensure the meeting room space meets aesthetic and functional requirements.
2. Factors affecting the cost of designing a chairman’s meeting room
The cost of designing the chairman’s meeting room is not a fixed number. Which will be affected by many different factors. Each of these factors can increase or decrease costs depending on the choice of the business. To obtain a detailed and reasonable estimate, analyzing each factor is necessary.
Meeting room area
The area of the chairman’s meeting room is the first and most important factor affecting the cost. A meeting room with a large area will cost more than a room with a small area. Because large areas require more construction materials and more construction effort. At the same time, the design and decoration are also more complicated.
However, room area is not always proportional to cost. If you know how to arrange space intelligently. Designing a small but fully equipped and luxurious meeting room can completely save costs. But still does not reduce the beauty of the space. Open designs and flexible spaces can help you save space. But still brings ventilation and comfort to the meeting room.
Meeting room furniture
The interior of the presidential meeting room plays an important role in determining the spending budget. The material and style of the furniture will determine the final cost. High-end furniture such as wooden conference tables, genuine leather chairs, or decorative items made of ceramic and natural stone. It will cost more than regular furniture. However, you can choose furniture with reasonable materials. Ensuring aesthetics but still keeping costs reasonable.
Technology and supporting equipment
Technology is an indispensable element in a modern presidential meeting room. Equipment such as presentation screens, sound systems, automatic lighting controls, and online conferencing equipment. All have a direct impact on costs. If the presidential meeting room needs to be equipped with a modern technology system to serve international meetings or important discussions. Costs are likely to increase significantly. However, for companies with limited budgets. You can choose basic technological equipment but still ensure effective use.
Meeting room location
The chairman’s meeting room is usually located in the center of the building. Near important departments or with beautiful, spacious views. This location greatly affects construction and design costs. The more favorable the location and the larger the area, the higher the construction cost will be. However, choosing the right location will also contribute to improving the usability and aesthetic value of the space.
3. Suggestions for economical but still luxurious meeting room design options
Although the cost of building a chairman’s meeting room can be quite high. But with smart and creative choices. It is possible to design a space that is both luxurious, classy and cost-effective. Below are some suggestions to help you save money while still ensuring quality
Choose simple but sophisticated furniture
There is no need to use expensive furniture to create a luxurious space. You can choose items with simple but sophisticated designs. For example, conference tables can be made from industrial wood or natural wood at a moderate cost. The seats can be made from synthetic leather instead of genuine leather. This helps save costs, while still ensuring beauty and comfort. Decorative items such as pictures or plants… You can also choose items at a reasonable cost, while still creating a classy space.
Use economical but quality materials
An effective way to save costs is to choose construction and decoration materials that suit your budget. For example, you can choose laminate flooring instead of natural wood. Walls can be covered with imitation stone tiles instead of natural stone. These materials not only help save costs. It also brings modern, luxurious beauty, no less than high-quality materials.
Take advantage of natural light
Natural light is always a factor that helps save electricity costs and create airy spaces. A presidential meeting room with large or dome windows will help the space become spacious and airy. You can use light, easily adjustable curtains. To optimize lighting during the day, while still protecting privacy during meetings.
Choose suitable technological equipment
Instead of investing in expensive technology equipment. You can choose smart devices that integrate many features in one product to save costs while still ensuring meeting quality. For example, sound and lighting systems can be controlled by a central system. Helps reduce costs compared to using each device separately.
Conclude
Designing and building a presidential conference room is not just a physical investment. It is also an important part in affirming the value and class of the business. With a clear cost estimate and smart design choices. Can create a meeting room space that is both luxurious and comfortable. Also saves costs. The suggestions in the article hope to help you have a more comprehensive and detailed view of the costs of designing and building a chairman’s meeting room. From there make reasonable decisions for your business.
Learn more about the latest trends in designing chairman’s rooms worldwide: Here!
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