Meeting room – a place expected to be the center of decision making and idea explosion. It often becomes an “obsession” with office workers. The atmosphere is stuffy, the lights are bright, the seats are hard, the technology is flickering… The meeting doesn’t need to be too long, just 15 minutes is enough for you to lose all your energy. The irony is that most of that discomfort comes from seemingly harmless interior design details. So what are the silent “culprits” that make meeting rooms hateful? And how to turn that space into a truly inspiring place? This article will give you the clearest answer!
The “culprits” who make meeting room “hateful”
The lighting design lacks sophistication
Lighting in a meeting room plays an important role in concentration and productivity. However, many spaces still make the mistake of lighting too dark, making attendees easily sleepy. Or too bright, causing glare and eye strain. In addition, the use of old fluorescent lamps and uneven light colors further reduces aesthetics and work efficiency. The solution is to replace it with a neutral, eye-softening LED lighting system. Combine natural light through large windows with flexible adjustable curtains. At the same time, install modern pendant lights to centrally illuminate the meeting table area to create more professionalism and comfort.
Echoing, echoing sound
A meeting room with reverberating and reverberating sound is not only annoying for meeting participants. It also seriously affects the ability to listen and understand and interact between members. This is especially evident when the room has a large area, high ceilings and few sound absorbing materials. To improve, it is necessary to install sound-absorbing panels on the wall or ceiling. Use materials such as felt or sound-absorbing wood to reduce echoes. Sound-absorbing plaster ceilings combined with carpeting also help absorb noise more effectively. Deliver a more pleasant and focused meeting experience for everyone.
The interior is stiff and uncomfortable
Physical comfort directly affects the ability to concentrate during long meetings. Using a hard chair without a backrest can easily make the person sitting feel tired and lose concentration. Besides, large meeting tables with poor design also make the space cramped, making it difficult to place laptops or documents. The solution is to choose an ergonomic swivel chair with back cushions, armrests, and support for proper sitting posture. Meeting tables should be intelligently designed. Built-in power source, USB port and clear division of space for each person. Increase convenience and efficiency during meetings and discussions (Meeting room interior in the chairman’s room space).
The air is stuffy
A meeting room lacks air circulation, has no windows or a weak air conditioning system. It will quickly create a feeling of urgency. Makes participants feel tired and difficult to concentrate. Musty smells or stagnant air also contribute to reducing the quality of the working space. To overcome this, priority should be given to designing a natural ventilation system or installing a standard HVAC system to ensure good air circulation. Arranging more trees and using an air purifier will help balance humidity. Bringing a fresh, pleasant and lively meeting room space.
Boring decoration
The meeting room space is monotonous with empty white walls and lacks highlights. Easily creates a feeling of coldness and lack of inspiration for participants. Such an environment makes employees feel bored, as if “coming here is to endure”. To improve, whiteboard walls can be designed to quickly note ideas during meetings. Or use a quote wall for inspirational and motivational sayings. Additionally, hanging modern art, mind maps or images reflects corporate culture. It also helps the space become lively, stimulating thinking and unlimited creativity (Create a beautiful meeting room with patterns on the wall).
Outdated technology
Outdated technology infrastructure in meeting rooms is a major barrier to modern productivity. Dim projectors, small screens, and muffled sound reduce the in-person and online meeting experience. Weak network connection causes online communication to be interrupted and ineffective. The solution is to equip a high-resolution smart TV screen, wide-angle webcam and omnidirectional microphone. Helps record and record sounds clearly from any location. In addition, charging ports, connection ports and device control systems should be integrated right on the meeting table. To optimize convenience and professionalism in every meeting (Note when choosing technology equipment in the meeting room).
Conclude
A poorly invested meeting room not only makes the spirit sluggish. But it also silently erodes the creative energy of the entire team. But the great thing is that you can completely change that. No need for an expensive “overhaul”. Only with smart adjustments in design from gentle lighting to pleasant sounds. Comes with a comfortable chair and flexible space. The meeting room will no longer be a place to “suffer battles”. Which becomes the meeting point of bold ideas, sharp strategies and strong connection spirit. Sometimes, a small change can help create a big change.
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